Thank you very much for chairing one or more session(s) at EuroPerio10.

To ensure smooth procedures you are kindly asked to read the following guidelines and to carry out your duties accordingly.
The success of scientific sessions largely depends on professional guidance by chairpersons.

Thank you for your contribution!

Congress App & Scientific Programm

The most up-to-date scientific programme is available through the online programme and is constantly synchronised with the congress app. 

Make sure to download the EuroPerio10 app in the app store

  • Just scan the QR-code or follow the link on your smartphone
     

General Chair Guidelines

Attendance

  • Be in the session room 15-30 minutes prior to the start of the session
  • The room attendant will inform you of any last-minute changes or presentations not uploaded 

Room attendant

  • In case you have any questions or technical problems feel free to ask the room attendant. 
  • He/she is responsible for 
    • explaining the Q&A tools to you
    • inform you about remote & onsite speakers
    • help you with any additional questions
       

Q&A and voting tools

  • The guidelines for the Q&A and voting tools can be found in printed form on your chairman table and you can download them below.
  • The room attendants are available for any question you might have regarding the tools
     

Introducing the session and the presenters

  • Please start the session exactly on time.
  • Please introduce each presentation by reading the title of the presentation and the name of the presenter

Include the virtual audience

  • Make sure to include the whole audience. As EuroPerio is a hybrid congress always greet people in front of their screens as well by saying something like "welcome to everyone at home we are happy that you tuned in".
  • To make hybrid a success we strongly encourage you to address people at home regularly and encourage them to send in their questions via the app

Speaking times

  • The speaking times have to be strictly followed. There will be a timekeeper to help you with this task. 
  • It is the chairperson's responsibility to observe them and inform the onsite speakers in case they exceed the time limit. If the speaker runs overtime, no questions can be admitted. 

It is important to avoid any delay and time overrun. Breaks are not meant to be buffers but are important for delegates, speakers and chairpersons to get the chance to network with exhibitors. Furthermore, e-Poster sessions take place during coffee breaks, sponsored workshops during lunch breaks. Finishing the session on time is therefore crucial.

Discussion

  • You as chairperson are asked to moderate the discussion after the presentations. 
  • After each presentation you have time for a few questions
    • Please mix your own questions and the questions from the audience
  • Make sure to always prepare at least one question for the presenter

Closing the session

  • Have a look at the programme and make sure to announce the upcoming scientific & industry sessions (industry workshops, Poster discussions during breaks).

Troubleshooting

Technical problems might arise even though the equipment and all connections have been tested thoroughly: Do not hesitate to address the room attendant to communicate (and translate) to the respective technician(s). Note that there might be several technicians in the room with different responsibilities (sound, light, video, data) and the room attendant will know whom to address depending on the nature of technical problem.

Conflict of Interest

EuroPerio10 is committed avoiding potential conflicts of interest: any financial relationship between the chairperson and a company manufacturing or distributing a product must be disclosed and openly shared at the beginning of the session by the chairperson. 

Oral Session

Oral Session structure

Up to 8 abstracts have been allocated to this session. 
Each abstract should be presented for 8 minutes allowing additional 4 minutes discussion time.

Attendance

  • Be in the session room 15-30 minutes prior to the start of the session
  • The room attendant will inform you of any last-minute changes or presentations not uploaded 

Room attendant

  • In case you have any questions or technical problems feel free to ask the room attendant. 
  • He/she is responsible for 
    • explaining the Q&A tools to you
    • inform you about remote & onsite speakers
    • help you with any additional questions
       

Q&A and voting tools

  • The guidelines for the Q&A and voting tools can be found in printed form on your chairman table and on page 2 of this file
  • The room attendants are available for any question you might have in regards to the tools
     

Introducing the session and the presenters

  • Please start the session exactly on time.
  • Please introduce each presentation by reading the title of the presentation and the name of the presenter
  • Please prepare questions for the Q&A part of the session during each presentation

Include the virtual audience

  • Make sure to include the whole audience. As EuroPerio is a hybrid congress always greet people in front of their screens as well by saying something like "welcome to everyone at home we are happy that you tuned in".
  • To make hybrid a success we strongly encourage you to address people at home regularly and encourage them to send in their questions.

Speaking times

  • The speaking times have to be strictly followed. There will be a timekeeper to help you with this task. 
  • It is the chairperson's responsibility to observe them and inform the onsite speakers in case they exceed the time limit. If the speaker runs overtime, no questions can be admitted. 

It is important to avoid any delay and time overrun. Breaks are not meant to be buffers but are important for delegates, speakers, and chairpersons to get the chance to network with exhibitors. Furthermore, e-Poster sessions take place during coffee breaks, sponsored workshops during lunch breaks. Finishing the session on time is therefore crucial.

Discussion

  • You as chairperson are asked to moderate the discussion after the presentations. 
  • After each presentation you have time for a few questions
    • Please mix your own questions and the questions from the audience
  • Make sure to always prepare at least one question for the presenter

Closing the session

  • Have a look at the programme and make sure to announce the upcoming scientific & industry sessions (industry workshops, Poster discussions during breaks).

Troubleshooting

Technical problems might arise even though the equipment and all connections have been tested thoroughly: Do not hesitate to address the room attendant to communicate (and translate) to the respective technician(s). Note that there might be several technicians in the room with different responsibilities (sound, light, video, data) and the room attendant will know whom to address depending on the nature of technical problem.

Conflict of Interest

EuroPerio10 is committed avoiding potential conflicts of interest: any financial relationship between the chairperson and a company manufacturing or distributing a product must be disclosed and openly shared at the beginning of the session by the chairperson. 

Oral Video Session

Oral Video Session structure

Up to 7 abstracts have been allocated to this session. 
Each abstract should be presented for 10 minutes allowing additional 5 minutes discussion time.
Abstract presenters are informed that they should fulfil the video presentation criterion. At least 70-80% of their presentation should be based on clinical videos.

Attendance

  • Be in the session room 15-30 minutes prior to the start of the session
  • The room attendant will inform you of any last-minute changes or presentations not uploaded 

Room attendant

  • In case you have any questions or technical problems feel free to ask the room attendant. 
  • He/she is responsible for 
    • explaining the Q&A tools to you
    • inform you about remote & onsite speakers
    • help you with any additional questions
       

Q&A and voting tools

  • The guidelines for the Q&A and voting tools can be found in printed form on your chairman table and can be downloaded below.
  • The room attendants are available for any question you might have in regard to the tools
     

Introducing the session and the presenters

  • Please start the session exactly on time.
  • Please introduce each presentation by reading the title of the presentation and the name of the presenter
  • Please prepare questions for the Q&A part of the session during each presentation

Include the virtual audience

  • Make sure to include the whole audience. As EuroPerio is a hybrid congress always greet people in front of their screens as well by saying something like "welcome to everyone at home we are happy that you tuned in".
  • To make hybrid a success we strongly encourage you to address people at home regularly and encourage them to send in their questions.

Speaking times

  • The speaking times have to be strictly followed. There will be a timekeeper to help you with this task. 
  • It is the chairperson's responsibility to observe them and inform the onsite speakers in case they exceed the time limit. If the speaker runs overtime, no questions can be admitted. 

It is important to avoid any delay and time overrun. Breaks are not meant to be buffers but are important for delegates, speakers, and chairpersons to get the chance to network with exhibitors. Furthermore, e-Poster sessions take place during coffee breaks, sponsored workshops during lunch breaks. Finishing the session on time is therefore crucial.

Discussion

  • You as chairperson are asked to moderate the discussion after the presentations. 
  • After each presentation you have time for a few questions
    • Please mix your own questions and the questions from the audience
  • Make sure to always prepare at least one question for the presenter

Closing the session

  • Have a look at the programme and make sure to announce the upcoming scientific & industry sessions (industry workshops, Poster discussions during breaks).

Troubleshooting

Technical problems might arise even though the equipment and all connections have been tested thoroughly: Do not hesitate to address the room attendant to communicate (and translate) to the respective technician(s). Note that there might be several technicians in the room with different responsibilities (sound, light, video, data) and the room attendant will know whom to address depending on the nature of technical problem.

Conflict of Interest

EuroPerio10 is committed avoiding potential conflicts of interest: any financial relationship between the chairperson and a company manufacturing or distributing a product must be disclosed and openly shared at the beginning of the session by the chairperson. 

Poster Discussion

Poster discussion area

Poster discussions will take place in the Poster Lounge of EuroPerio10.  The Poster Lounge is located in Exhibition Hall C. 
Please locate your Poster discussion area (1-8) and be there 10 minutes before your session starts. 

Poster discussion sessions of selected posters will take place at:
Wednesday, June 15    15:45-16:45
Thursday, June 16         12:30-14:00
Friday, June 17              12:30-14:00
In case you have any questions or technical problems feel free to ask the hostesses around 

Poster discussion structure

Up to 16 abstracts have been allocated to this session. 
Each abstract should be presented for 4 minutes allowing additional 4 minutes discussion time.

Introducing the session and the presenters

  • Please start the session exactly on time.
  • Please introduce each presentation by reading the title of the presentation and the name of the presenter
  • Please prepare questions for the Q&A part of the session during each presentation

Speaking times

  • The speaking times have to be strictly followed. 
  • It is the chairperson's responsibility to observe them and inform the onsite speakers in case they exceed the time limit. If the speaker runs overtime, no questions can be admitted. 

Discussion

  • You as chairperson are asked to moderate the discussion after the presentations. 
  • After each presentation you have time for a few questions
    • Please mix between your own questions and the questions from the audience
  • Make sure to always prepare at least one question for the presenter. 

Closing the session

  • Have a look at the programme and make sure to announce the upcoming scientific & industry sessions (industry workshops, Poster discussions during breaks).

Poster Lounge opening times

Wednesday, June 15     12:30-20:00 
Thursday, June   16         08:30-18:30 
Friday, June 17                 08:00-18:30 
Saturday, June 18            08:30-12:00

All accepted posters for EuroPerio10 will be accessible as e-Posters in the Poster Lounge.
 

We invite you to download the above guidelines as PDF by using the buttons below:

Chair guidelines ready for Download

General Guidelines

Oral Session

Oral Video Session

Poster discussion

Q&A and Voting PDF

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