General Information

Congress Language

The official language of the congress is English.

AI voice translation via app (own device) will be available in Russian, Arabic, Turkish.

Currency

Payment of congress-related matters such as registration fees, tickets for networking programme will be handled in Euro (EUR).

Badges

You will receive a personalised badge when collecting your registration documents. During the congress, this badge must be worn clearly visible at all times and grants access to the scientific sessions, commercial exhibition and official networking events. Admission to the congress will not be allowed without badge identification.

As a requirement at the Baku Convention Center, all name badges must display a photograph. Attendees whose badges do not include a photo will be required to carry their passport and present it to security personnel upon request.

Photos can be uploaded during the registration process.

Insurance

The congress organisers will not assume any responsibility for accidents, losses or damages, as well as for delays or modifications in the programme, caused by unforeseen circumstances. No claims for indemnification from the organisers shall arise for contractors or participants in case of cancellation, for any reason, of the entire congress.
Delegates are advised to arrange a cancellation insurance for their congress costs (i.e. registration fee, travel or accommodation costs). A cancellation insurance has to be organized by the delegates themselves.

Passport and Visa

Please check passport and visa requirements in due time before your departure.

Citizens of specific countries may get Visa-free access to Azerbaijan. Please check the list here
For anyone else, please make sure to check Visa regulations in due time. Most countries are eligible for e-Visa. Please check the list here.

Azerbaijan eVisa application is a simple process and takes only 5minutes to submit. The standard service takes up to 5 days. Emergency and Fast services for quicker access are available.

Letter of Invitation

On request, the Official Congress Organiser will be pleased to send letters of invitation to individual participants. Invitations of this kind are intended to assist potential delegates to raise their travel funds or obtain visas. They do not imply any commitment or responsibility on behalf of the Congress to provide financial support. Please note that letters of invitation can only be sent after receipt of registration and payment of full registration fee.
Please note that Visa applications can take a while to be processed, so please send us your request for a letter of invitation in due time.